DUTIES AND RESPONSIBILITIES:

Property Accounting and Financial Reporting Senior

• Prepare/Review property financial reporting packages and supporting work papers
• Prepare/Review monthly cash flow analysis/reforecast and provide recommendation for capital call/distributions
• Prepare/Review annual property operating budgets
• Prepare/Review OPE and RET reconciliations
• Prepare/Review tenant audit requests and assist Property on responses
• Review of all payments which includes review of cash ledgers, check sequence, and cash availability.
• Prepare/review of property funding requests.
• Responsible for completion of audit work papers and audit report, as well as any additional requests from the external auditor
• Preparation of REIT compliance reporting and annual dividends declarations
• Prepare/Review of quarterly mortgage compliance requirements
• Preparation of acquisition/disposition closing statements
• Review of tax work papers and review tax returns
• Prospective tenant lease analysis and financial statement review
• Prepare analysis and supporting property schedules as needed for the fund reporting.
• Responsibility for overall compliance with agreed upon client accounting/reporting requirements
• Keep abreast of technical accounting pronouncements and developments

Procedures, Training and Compliance

• Assist in the development and implementation of new procedures to improve internal controls, quality and efficiency
• Develop and update training/reference manuals
• Train personnel on accounting procedures
• Monitor properties’ compliance with accounting procedures
• Participate in annual internal compliance and property audits

Property – Other

• Assist and collaborate with investments team on property acquisitions and dispositions – due diligence, underwriting, property set-up, closing statements, information requests, and reprorations
• Assist with property transition from development to operations
• Assist on system implementations as needed.

MINIMUM EDUCATION, CERTIFICATES, AND EXPERIENCE:

• Bachelor’s degree in business administration / accounting is required
• Minimum of 3-4 years of direct property accounting experience
• Working knowledge of MRI or other similar property accounting software
• Ability to problem solve and initiate change to accomplish goals
• CPA is preferred

EMPLOYER’S RIGHTS:

This job description does not list all the duties of the job.  Incumbents may be asked by their supervisors or managers to perform other duties.  The employer has the right to revise this job description at any time.  The job description is not a contract for employment, and either the incumbent or the employer may terminate employment at any time, for any reason.

PLEASE SEND YOUR RESUME TO CAREERS@TJBC.COM TO APPLY.

RESPONSIBILITIES:

• Prepare quarterly and year end fund financial statements.
• Coordinate valuation process for quarterly report.
• Prepare fund capital call and distributions amounts.
• Assist with the preparation of fund analytics including IRR and other return calculations
• Perform investment and fund performance projections
• Prepare reports and analyses for Advisory Board meetings
• Assist with the preparation of fundraising pitchbooks and presentations
• Assist with various one-off investor requests
• Review fund partnership agreements and ensure compliance with documents.
• Review fund loan agreements and prepare quarterly lender covenant compliance calculations, as well as monitor fund covenant compliance.
• Assist/Coordinate with auditors and tax preparers for year end Fund financial statements and tax returns.
• Prepare financial statements and ad hoc reporting for pre-development and development investments.
• Assist with corporate FP&A projects as needed.
• Assist with special projects as requested

QUALIFICATIONS:

• Bachelor’s degree in Accounting or Finance from a strong undergraduate program.
• 3+ years of relevant experience with a multi-national CPA firm or a real estate investment firm.
• Real estate and familiarity with private investment funds and general partner structures preferred.
• Ability to review, analyze, and quickly digest complex legal documents.
• Expert-level Excel proficiency in v-lookups, pivot tables, charting, and modeling.
• Ability to work effectively in a team environment and exhibit initiative and flexibility.
• Ability to problem solve and initiate change to accomplish goals.
• Ability to work independently to determine solutions to issues and formulate thoughtful, relevant questions.
• Ability to communicate succinctly and clearly.
• CPA is preferred

EMPLOYER’S RIGHTS:

This job description does not list all the duties of the job.  Incumbents may be asked by their supervisors or managers to perform other duties.  The employer has the right to revise this job description at any time.  The job description is not a contract for employment, and either the incumbent or the employer may terminate employment at any time, for any reason.

PLEASE SEND YOUR RESUME TO CAREERS@TJBC.COM TO APPLY.

DUTIES AND RESPONSIBILITIES:

Property Management, Leasing & Marketing

• Understands the property management agreement and ensures client requirements are met as part of daily operations.
• Implements property leasing plan, including achieving market rental rates, conversion ratios, and resident retention goals.
• Establish and maintain property marketing activities, including advertising, website and social media programs.  Create innovative marketing plans to reach targeted goals.
• Sets clear and concise directives for property and the asset team to promote innovative solutions to meet or exceed ownership expectations.
• Proactively communicates operational concerns and pending property issues to building owner and Head of Property Management.  Communication should be clear, well thought out and accompanied by recommended resolutions.
• Serves as a representative of the building and ownership in dealing with residents, prospective residents, vendors, city, unions and trade associations.  Engage in networking activities in the marketplace and with peers.
• Establish an annual customer service action plan based on resident meetings, work order trends, and customer service survey feedback.  Foster a property work environment that places a high emphasis on customer service to residents, fellow employees, and clients.
• Create a formal resident contact program that includes regular interaction with residents, both formally and informally.  Provide a summary of the meeting to the property team and review applicable action items.  Implement a resident program to foster community environment.
• Provides timely and professional responses to resident requests and inquiries.  Ensures operating deficiencies are properly resolved in compliance with lease requirements.  Monitors monthly work requests to ensure optimal resident satisfaction levels are achieved.
• Supports the marketing and leasing efforts for all assigned properties. Reviews lease documents for operational accuracy. Understands screening and approval process for new residents.
• Approves and helps to implement property leasing and occupancy plan, including achieving market rental rates, conversion ratios and resident retention goals.
• Supports the overall marketing efforts of the community. Monitors advertising effectiveness and analyze concerns that may exist with community, offer recommendations to the team.
• Analyzes concerns associated with apartments that are slow to lease and offers recommendations.
• Ensures that all leases and addenda are completed accurately in regards to addresses, names, rates, signatures etc.
• Maintains detailed and accurate knowledge of all aspects of community, particularly in pricing, vacancies, lease expirations.
• Gathers information about market competition in the area, prepares reports and understands real estate trends and conditions in the submarket. Shops the competitive product within area.
• Reviews and approves schedule of responsibility for leasing team, including leasing path regarding model apartments, common areas, and vacant apartments in preparation of daily tours.
• Keeps up to date with outreach to community and surrounding businesses to drive occupancy by presenting and selling the benefits of the property.

Financial

• Oversees the preparation of the annual management plan and budget for assigned properties with the established goals and objectives of the owner.  Ensures that the property performs to this plan and budget by managing the property’s day-to-day operations.  Monitors all operating and capital budgets.
• Ensures that property accounting and financial reporting are administered in a timely fashion and with accuracy.  Works with the corporate accounting personnel to establish monthly accounting guidelines, develop high quality forecast analysis, and formulate clear and concise explanations for operational and financial variances.
• Endeavors to maintain or achieve a reduction in operating expenses without impacting the long-term performance of the property.
• Ensures that a process is in place to collect income on an average of 98%of Rent (per the lease) within 7 days of due date and all other items are posted within 45 days.  Proactively communicates with the Head of Property Management and Asset Manager any collection issues, including steps taken for resolution.
• Identifies new opportunities to generate additional income.

Operations / Projects

• Responsible for the safety of the building occupants and appearance and preservation of the physical asset.  Oversees engineering and maintenance activities and cleaning operations. Institutes and administers the building inspection program and implements procedures to correct deficiencies, if necessary.  Ensures an annual formal inspection is completed by mid-year and on-going property inspections are completed by property personnel.
• Administers property apartment turn procedures to ensure timely completion of apartment turn-over based on leasing requirements as well as minimal number of “down” apartments.
• Reviews plans and specifications and assists with the coordination of tenant improvement work for new and renewal non-residential tenants.  Manages construction / capital improvement projects at the property level.
• Develops and presents complete, clear and concise analyses and recommendations for all budgeted and unbudgeted projects based on proper bidding parameters. Implements projects on-time and within approved budgets.
• Effectively uses property work order systems to measure property performance including proper response times and billing accuracy.
• Supervises vendors, determining acceptable performance administering contracts, and negotiating and/or resolving issues and disputes.  Manages contract obligations to ensure the services are completed with the contract scope and cost.  Identifies opportunities for cost savings.
• Stays abreast of governmental issues, labor issues, and code issues affecting the property.

Leadership

• Serves as a representative of the building and ownership in dealing with residents, prospective residents, vendors, city, unions and trade associations.
• Hires, manages and trains personnel under his or her management.  Settles any employee issues that may arise.
• Conducts regularly scheduled staff meetings and openly and proactively shares departmental information affecting the property and tenants.
• Implements a cross-training program in an effort to develop staff and reduce the need for overtime and temporary help.
• Demonstrates knowledge of, adhere to, and support established HR policy and procedures.
• Ensures a safety conscious work environment including compliance with safety, environmental, and hazardous material policies and related laws and regulations.
• Submits annual goals and objectives for all staff members, taking into account individual strengths and weaknesses.
• Ensures job responsibilities and expectations are clearly defined and communicated, work is assigned and distributed appropriately, staff members are trained, and performance issues are addressed immediately.
• Regularly provides formal and informal feedback to staff members and conduct periodic coaching, which includes providing performance feedback, a discussion of strengths, and a discussion of areas for improvement and development.  Recognizes employee contributions through formal and informal programs.

MINIMUM EDUCATION AND EXPERIENCE:

Bachelor’s degree required, preferably in real estate management, marketing, or a business-related field.  Requires at least five years experience in the property management field.  Leasing  experience a plus.  Requires basic computer skills.  Must understand accounting and financial concepts.  Strong organizational, communication, and supervisory skills are essential.

REQUIRED LICENSES, CERTIFICATES OR KNOWLEDGE:

Real estate license in the state in which the property is located is required.  Experience with Yardi, MRI or RealPage preferred.

WORKING CONDITIONS:

Work is normally performed on-site, in an office environment at the property.

EMPLOYER’S RIGHTS:

This job description does not list all the duties of the job.  Incumbents may be asked by their supervisors or managers to perform other duties.  The employer has the right to revise this job description at any time.  The job description is not a contract for employment, and either the incumbent or the employer may terminate employment at any time, for any reason.

PLEASE SEND YOUR RESUME TO CAREERS@TJBC.COM TO APPLY.

DUTIES AND RESPONSIBILITIES:

Leasing and Marketing

• Creates and implements property leasing plan, including achieving market rental rates, conversion ratios and resident retention goals as set in property operating plan.
• Handles leasing activities as required, including showing prospects available apartments and works to maintain an acceptable closing ratio based on the occupancy goals set forth by the Property Manager, with input from Leasing Director. Follows up regularly with prospects to close them.
• Inputs all resident information in relation to phone calls, e-mail inquiries, walk-in traffic, showings, move-ins, move-outs, apartment conditions, etc. daily.
• Supports the overall marketing efforts of the community. Monitors advertising effectiveness and analyze concerns that may exist with community, offer recommendations to the team.
• Establishes and maintains property marketing activities, including advertising, website and social media programs. Creates innovative marketing plans to reach targeted goals.
• Analyzes concerns associated with apartments that are slow to lease and offers recommendations.
• Ensures that all leases and addenda are completed accurately in regards to addresses, names, rates, signatures etc. and presents to Property Manager for approval.
• Oversees completion of the weekly traffic report including number of tours and rentals, updated incentives and occupancy and leasing percentages from the selected competition.
• Oversees completion of the market survey including high and low rents for the given month of current availability with selected competition. Tracks and documents competition’s occupancy and leased percentages, as well as any incentives.
• Leads leasing calls with Asset Management and social media groups, offers input and suggestions as it relates to promotions, advertisements, rate increases to drive traffic and hit property goals.
• Maintains detailed and accurate knowledge of all aspects of community, particularly in pricing, vacancies, lease expirations.
• Gathers information about market competition in the area, prepares reports and understands real estate trends and conditions in the submarket. Shops the competitive product within area.
• Monitors and updates social media pages, ILS sites and all other advertising sources.
• Prepares schedule of responsibility for leasing team, including leasing path regarding model apartments, common areas, and vacant apartments in preparation of daily tours.
• Completes regular outreach to community and surrounding businesses to drive occupancy by presenting and selling the benefits of the property.

Administrative

• Assists Property Manager with in-house lease audits to ensure compliance.
• Maintains and updates accurate records for online websites, which includes, but not limited to, apartment availability, rent prices, office hours and amenities.
• Prepares all leasing paperwork accurately and efficiently (i.e., applications, lease agreements and addenda, employment and credit checks, leasing move-in packets) and inputs information in software system (Yardi, RealPage, MRI) accurately and on a timely basis. Reviews with the Property Manager prior to obtaining signatures.
• Maintains accurate monthly commission records on leases and renewals for bonus purposes.
• Assists management team with other various tasks as required (i.e., changes in unit status to Maintenance Team, accompany vendors/contractors to units as needed).
• Along with Property Manager and leasing team, comfirms apartments are ready for occupancy.  Completes final walk trough with team before a new resident move-in.
• Assists management team to create a formal resident contact program that includes regular interaction with residents, both formally and informally.  Provide a summary of the meeting to the property team and review applicable action items.  Implement a resident program to foster community environment.
• Maintains records for locators and their sponsoring brokers based on rentals. This includes copies of the W9, Managing Broker’s License, Non-Exclusive Listing Agreements.
• Consistently implements policies of the community.
• Understands and complies with state and landlord-tenant Fair Housing laws and standards.

Leadership

• Serves as a representative of the building and ownership in dealing with residents, prospective residents, vendors, city, unions and trade associations.
• Ensures job responsibilities and expectations are clearly defined and communicated, work is assigned and distributed appropriately, staff members are trained, and performance issues are addressed immediately.
• Attends networking events when called upon and attends resident events regularly.
• Trains other leasing team members, including onboarding new hires, setting goals and objectives and reviewing performance quarterly.

Customer Service:

• Assists in the handling of resident service requests and various concerns as required.
• Conducts follow-up activity as needed with new and current residents in order to establish and maintain positive resident relations.
• Assists Property Manager with ensuring a superior level of customer service is consistent across all areas of the property in regards to concierge, maintenance and leasing staff.

MINIMUM EDUCATION AND EXPERIENCE:

Bachelor’s degree required, preferably in real estate management, marketing, or a business-related field.  Requires at least five years experience in the property management field.  Leasing  experience a plus.  Requires basic computer skills.  Must understand accounting and financial concepts.  Strong organizational, communication, and supervisory skills are essential.

REQUIRED LICENSES, CERTIFICATES OR KNOWLEDGE:

Real estate license in the state in which the property is located is required.  Experience with Yardi, MRI or Real Page preferred.

WORKING CONDITIONS:

Work is normally performed on-site, in an office environment at the property.

EMPLOYER’S RIGHTS:

This job description does not list all the duties of the job.  Incumbents may be asked by their supervisors or managers to perform other duties.  The employer has the right to revise this job description at any time.  The job description is not a contract for employment, and either the incumbent or the employer may terminate employment at any time, for any reason.

PLEASE SEND YOUR RESUME TO CAREERS@TJBC.COM TO APPLY.